Meeting Details
November 20, 2023
7:00pm - 8:30pm
1 hr 30 min
Mt. Vernon Administrative Service Center
Purpose
N/A
Minutes
Mr Gray led the Pledge of Allegiance.
Minutes
Mr. Gray call the meeting to order at 7:01pm
Minutes
Dr. Parker commented that the personnel report and a Prom donation were added on Friday after the agenda was posted.
Mr. Gray asked for a motion to adopt the agenda.
Motioned: Mrs. Kellie Freeman, School Board Member
Seconded: Mrs. Shannon Walls, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Please Reference Policies
H225 (Public Comments and Concerns) and
B225 (Meetings) for guidance on providing public input on an agenda item.
Board policies can be found at www.mvcsc.k12.in.us
Minutes
No one available to comment
Notice is hereby given to the taxpayers of Mt. Vernon Community School Corporation, Hancock County, Indiana, that the proper legal officers will consider the following additional appropriations in excess of the budget for the current year at their regular meeting place at Administrative Building Board Room, 1806 W State Road 234 Fortville , IN 46040 at 7:00 o'clock p.m. on the 20th day of November, 2023.
1) Fund Name: EDUCATION FUND Amount Requested: $1,750,000.00
Major Budget Classification:
10000 Instruction $1,000,000.00
20000 Support Services $ 0
30000 Community Services $ 0
40000 Nonprogrammed Charges $750,000.00
50000 Debt Services $ 0
TOTAL for EDUCATION Fund: $ 1,750,000.00
2) Fund Name: OPERATIONS FUND Amount Requested: $600,000.00
Major Budget Classification:
10000 Instruction $ 0
20000 Support Services $ 0
30000 Community Services $ 0
40000 Nonprogrammed Charges $600,000.00
50000 Debt Services $ 0
TOTAL for OPERATIONS Fund: $ 600,000.00
3) Fund Name: DEBT SERVICE FUND Amount Requested: $345,297.00
Major Budget Classification:
10000 Instruction $ 0
20000 Support Services $ 0
30000 Community Services $ 0
40000 Nonprogrammed Charges $ 0
50000 Debt Services $ 345,297.00
TOTAL for DEBT SERVICE Fund: $ 345,297.00
Minutes
Pursuant to Indiana Code, before a school corporation may request additional appropriations from DLGF, hearings at which explanations of the requests are held for the community. Notice of these public hearings were published on November 4, 2023 in the Greenfield Daily Reporter Regarding the additional appropriations, the request will increase the original 2023 budget amounts as noted in the announcements. No increase in tax levies or tax rates are involved in the requests nor can they be. The requests reflect the actual cash flows of January 2023 through October of 2023. All anticipated cash flows and final expenditures for 2023 have been taken into consideration. Additional appropriations are often needed when expenses exceed original estimates,, such as can occur from funding educational supplies, student behavioral supports, or settling negotiated salary, or when additional or unplanned revenues are collected and permission is needed to spend those revenues Sometimes payment schedules, as is the case with debt service, are amended so as to move payments from one budget year to the next.
The board need not pass any additional resolutions tonight or take any further action beyond considering the additional appropriation requests. Mr. Elkins Presented the public hearing regarding additional appropriations.
No one commented during the hear. Mr Gray closed the Public Hearing.
RESOLUTION_2023-35_Additional_Appropriation_Education_Fund
RESOLUTION_2023-36_Additional_Appropriation_Operations_Fund
RESOLUTION_2023-37_Additional_Appropriation_Debt_Service_Fund
Minutes
The School Board must approve the additional appropriation request which will be submitted to the Department of Local Government Finance for final consideration and approval. Mr. Elkins presented the Resolutions for approval.
Motioned: Mrs. Shannon Walls, School Board Member
Seconded: Mrs. Kellie Freeman, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Minutes
School Accolades & Notable Activities
Community Connections
Minutes
Mrs. Brooke Tharp, MVHS Principal and Mr. Mark Anderson, Hancock Community Foundation & CFHC Board of Directors shared the Lilly Endowment scholarship finalist. Each school will have two student finalist in the top 15% of their class. One will receive a scholarship for 4 yr degree in any Indiana university. Applicants were reviewed anonymously. Community professionals reviewed and voted for students that meet criteria. Community service is major priority for students that are interviewed.
Mark Anderson presented the awards to Mya Adams and Misha Patel.
Mrs. Tharp spoke about Mya Adams. She is the daughter of David and Mary adams She plans to attend Notre Dame or Butler and major in Political Science, Psychology and Public Law. She has volunteered with Fortville PTO volunteer, Best Buddies, in elementary classrooms and is helping in a counselor program. She is involved in promoting mental health at MVHS. Her interest is in helping students with addiction and believes "leave my school better than I found it" She also teaches with younger students dance classes. Mya is part of the top in her class and excels in Advanced classes.
Mrs. Tharp spoke about Misha Patel, daughter of Chirag and Falguni Patel. Misha would like to be a doctor who serves to provide empathy to others in the medical field. She is a 3 yr member of Y-Give, volunteers at Hancock Health Emergency Department, services through Youth Leaders of Hancock County, Lambswear, Kenneth Butler Memorial Soup Kitchen and Fortville Community Center. She serves in the Hindu Temple, student government, Asian Student Union, Math and Fine Arts Academic Teams and National Honor Society. Mishaw excels in advanced and dual credit classes.
Mrs. Tharp was very proud of these students and how the represent their community and school with compassion and dedication.
Minutes
Dr. Katz, Mt Vernon Middle School presented the Spotlight on School Report on Marauder Machines the Robotics club. Lisa Pluckebaum and Cindy MacMillan lead the program for the middle school. Dr. Katz presented shared a video regarding the robotics competitions. Robots are controlled by students and stack blocks during the event for points She shard the preplanning involved for these competitions. Dr. Katz shared how it is heartwarming to watch students from all areas come together to make this a team. Dates of the competitions were shared.
Mrs. Freeman asked how many students participate. Dr, Katz shared that on average 27 students are in attendance but there have been as many as 60 at a meeting.
Minutes
Motioned: Mrs. Kellie Freeman, School Board Member
Seconded: Mrs. Shannon Walls, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Minutes
CERTIFIED RECOMMENDATIONS
CERTIFIED CHANGE OF ASSIGNMENT
CLASSIFIED RECOMMENDATIONS
CLASSIFIED RESIGNATIONS/RETIREMENT
CLASSIFIED TERMINATIONS
CLASSIFIED CHANGE OF ASSIGNMENT
ECA RECOMMENDATIONS
ECA RESIGNATIONS
LEAVES
There are no change orders for this month.
Minutes
Mrs Freeman thanked the donors who have supported these programs. Mr. Gray commented he appreciates the support and the variety of donations that are made to several organizations within the district.
Minutes
Mr. Gray spoke about the process of interviewing a new school board member. It was pleasing to the quantity and impressive to see the quality of applicants. Mr. Gray shared thoughts on Meghan Britt. Her volunteer roles with the school district in several areas has given her a depth of knowledge of the current strengths and challenges. Mrs. Walls made a motion to approve Meghan Britt as the new school board member. Mr. Edwards seconded.
Mrs. Wall shared the process was not easy and explained what the board was looking for in candidates. The board looked at their background, education priorities, community engagement, budgeting and financial knowledge, political neutrality, conflict resolution and collaboration. She was impressed by all the candidates and encouraged them to stay involved serving our students. It was very difficult process to go through and a hard decision. Mrs. Freeman agreed the level of applicants was great to see. Meghan's knowledge of programs and budgeting is what the board needed. She encouraged all the applicants to stay involved and run next year during elections. Mr. Edwards enjoyed process and share any of the applicants would have made a good board member. In the 2024 election year there will be three seats available.
Mr. Gray shared Meghan Britt will be sworn in at the December school board meeting.
Motioned: Mrs. Shannon Walls, School Board Member
Seconded: Mr. Phil Edwards, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Minutes
Dr. Parker presented the second reading of new policies and asked for approval. Mr. Gray asked for a motion to approve these Policies. There was no discussion.
Motioned: Mrs. Shannon Walls, School Board Member
Seconded: Mrs. Kellie Freeman, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Recommending purchase of two Thomas buses with air brakes for 2023-24 & 2024-25 school years.
Minutes
Mr. Elkins presented the bus purchase quotes. He shared this purchase is for the larger bus purchase for this year and next year. It was made through education purchasing program as a large capital expense which was already approved. He asked approval from the board.
Mr. Gray confirmed the purchase was for transit buses? Mr Elkins confirmed.
Motioned: Mrs. Kellie Freeman, School Board Member
Seconded: Mrs. Shannon Walls, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Minutes
Dr. Shipley presented the novel committee list request.
Novel list process is set up to review the books teacher want to use in the classrooms. Teachers must fill out a request to the committee. There are 50 committee members made up of 21 parents and 29 Educators of all grade levels. Several questions are asked about the books but the focus is on how will the book enhance or help your classroom. Dr. Shipley went over the list of books and asked for approval for these books.
Mr Gray appreciates the effort and guidelines along with the process for reviewing and approving these novels. Mrs Freeman appreciated having the books ahead of time to review.
Motioned: Mrs. Shannon Walls, School Board Member
Seconded: Mr. Phil Edwards, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |
Fortville RDC -
Cumberland RDC - Mrs. Kellie Freeman
Hancock Co. RDC - Mr. Phil Edwards
McCordsville RDC - Mrs. Shannon Walls
MVEF - Mr. Chad Gray
Minutes
Fortville RDC - No one in attendance.
Cumberland RDC - Mrs. Kellie Freeman stated there was no meeting this month.
Hancock Co. RDC - Mr. Phil Edwards was not able to attend the meeting will plan to attend next month.
McCordsville RDC - Mrs. Shannon Walls shared there was not meeting this month.
MVEF - Mr. Chad Gray Mr. Gray not able to attend due to new board candidate interviews being held the same time.
Minutes
Dr.Parker shared the dates for Thanksgiving Break as November 24 & 25 and wished everyone a great break and holiday.
The MVCSC Holiday for staff, retirees and vendors will be held in the Alumni room on December 5, 2023 from 2-5:30pm.
Minutes
Mr Gray asked for a motion to adjourn the meeting
Meeting adjourned at 7:47pm
Motioned: Mr. Phil Edwards, School Board Member
Seconded: Mrs. Kellie Freeman, School Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mrs. Kellie Freeman, School Board Member | X | ||
Mrs. Shannon Walls, School Board Member | X | ||
Mr. Chad Gray, School Board President | X | ||
Mr. Phil Edwards, School Board Member | X |