Meeting Details
March 9, 2023
6:00pm - 7:00pm
1 hr
Mt. Vernon Administrative Service Center
Purpose
N/A
1.
Pledge of Allegiance (6:00 PM)
Minutes
Mr. Gray led the Pledge of Allegiance.
2.
Call to Order
Minutes
Mr. Gray called the meeting to order at 6:01pm.
3.
Adoption of Agenda
Minutes
Dr Parker reported the Personnel report was updated.
Mrs. Freeman made a motion to approve the agenda with the personnel report updates. Mr. Edwards seconded the motion.
Motion carried 3-0
4.
Public Comments Regarding Agenda Items
Minutes
No one was present to speak.
5.
Consent Agenda
Minutes
Mr. Edwards made a motion to approve the consent agenda. Mrs. Freeman seconded the motion. Motion carried 3-0
5.1
Personnel Report
5.2
Construction Claims
6.
Action Items
Minutes
Mr. Elkins presented the Construction Bids
asked for approval for the action items
Kellie motioned
Phil 2nd
6.1
Approval of Construction Bids
TR-06 Mechanical & Plumbing: AA Huber & Sons $986,185.00 (equipment included)
TR-07 Fire Protection: Brown Sprinkler Protection $79,850.00
TR-08 Electrical, Low Voltage, Fire Alarm: R & M Electric, Inc. $1,601,225.00
TR-10 Fueling Equipment: Midwest Maintenance & Construction $319,675.00
Minutes
Mr. Elkins presented the Construction Bids and asked for approval.
Mrs. Freeman motioned to approve the construction bids as presented. Mr. Edwards seconded the motion. Motion carried 3-0.
6.2
Approval of School Project Contracts
1. Field Lighting
2. Track resurfacing
Minutes
Mr. Elkins presented the School Project Contracts and asked for approval. Mr. Edwards motioned to approve the school projects as presented. Mrs. Freeman seconded the motion.
Mrs. Freeman confirmed the light pole project is to fix and repair the damage of the poles that gave way due wind damage and old age. Mr. Elkins confirmed the repair was to fix the light poles that were damaged.
Mrs. Freeman asked for clarification on the resurfacing project. Mr. Elkins confirmed this project is to allow a longer life span of the facilities.
Mr. Gray wanted to thank the departments for their great job in maintaining the facilities.
Mr. Edwards asked the question for clarification of what "remain on site" in 5.7. The AECOM representative confirmed that the items from construction would remain on site in a safe location to allow savings to the district on the cost of removal.
Motioned for approval of the contracts carried 3-0
6.3
Selection of Guaranteed Energy Savings Provider
Minutes
Mr. Elkins presented the recommendation for the next years energy savings provider.
Mrs. Freeman motioned to approve the provider. Mr. Edwards seconded the motion.
Motion carried 3-0.
7.
Adjournment
Minutes
Mr. Edwards made a motion to adjourn the meeting. Mrs. Freeman seconded. Motioned carried 3-0. Mr. Gray adjourned the meeting at 6:11pm
