Mt. Vernon Board of School Trustees Reorganization Meeting

1. Call to Order
Mrs. Kellie Freeman, Board President

Minutes

Mrs. Kellie Freeman called the meeting to order at 6:15 pm. 

Mr. Phil Edwards joined the meeting via Zoom. 


2. Adoption of Agenda
Mrs. Kellie Freeman, Board President

Minutes

Dr. Parker shared the Good News Report, a high school donation request and the personnel report were all updated on the agenda. 

Mrs. Kellie Freeman asked for a motion to adopt the agenda with the changes. 

Motioned: Mr. Tony May, Board Member

Seconded: Mrs. Shannon Walls, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

3. Public Comments Regarding Agenda Items

Please reference Policies H 225 - (Public Comments and Concerns) and B225 (Meetings) for guidance on providing public input on an agenda item.

Board Policies can be found at www.mvcsc.k12.in.us

 

 

Minutes

No one was present to speak. 


4. Election of Officers and Swearing In

1.  President

2.  Vice-President

3.  2nd Vice-President

4.  Secretary

5.  Assistant Secretary

Minutes

Mrs. Shannon Walls made a motion to approve the following officer positions for next year.

President - Mr. Chad Gray

1st Vice President - Mr. Phil Edwards

2nd Vice President - Mrs. Shannon Walls

Secretary - Mrs. Kellie Freeman 

Assistant Secretary - Mr. Tony May 

Mrs. Kellie Greemans commented she enjoyed being President the last three years and appreciated everyone's support.  

Mr. Borgman and Ms Sitton were present to swear in Mrs. Kellie Freeman and Mrs. Shannon Walls for a new term.   Oath of Office pledge was recited and signed. 

 

Motioned: Mrs. Shannon Walls, Board Member

Seconded: Mr. Tony May, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

5. Motions/Appointments

1.  Date and time for regular monthly meetings 

2.  Legal Counsel (Church, Church, Hittle & Antrim, Amy Matthews, Lead Counsel)

3.  Legislative Liaison to the ISBA

4.  Recorder for the Board (Carla Nugent)

5.  Corporation Treasurer (Lisa Heitman)

6.  Newspaper of Record (Greenfield Daily Reporter)

7.  Bank of Deposit (Greenfield Banking Co.)

8.  RDC Liaisons

        Fortville RDC

        Cumberland RDC

        Hancock Co. RDC

        McCordsville RDC

        Mt. Vernon Education Foundation

Minutes

Mrs. Shannon Walls made a motion to accept the following: 

1. Date and time for regular monthly meetings will be held on the third Monday of the month with changes for holidays. 

2.  Legal Counsel will be Church, Church, Hittle & Antrim, Amy Matthews, Lead Counsel.

3.  Legislative Liaison to the ISBA will be Mr. Tony May. 

4.  Recorder for the Board will be Mrs. Carla Nugent.

5.  Corporation Treasurer will be Mrs. Lisa Heitman.

6.  Newspaper of Record will be Greenfield Daily Reporter.

7.  Bank of Deposit will be Greenfield Banking Co.

8.  RDC Liaisons will be as follows. 

        Fortville RDC representative will be Mr. Tony May

        Cumberland RDC representative will be Mrs.Kellie Freeman 

        Hancock Co. RDC representative will be Mr. Phil Edwards  

        McCordsville RDC representative will be Mrs.Shannon Walls 

        Mt. Vernon Education Foundation will be Mr. Chad Gray

 

Motioned: Mrs. Shannon Walls, Board Member

Seconded: Mr. Tony May, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

6. Reports
Dr. Jack Parker, Superintendent

6.1 Good News Report
Mrs. Maria Bond, Director of Community Relations

Minutes

School Accolades & Notable Activities

  •  The Wind Ensemble in the MVHS Band of Marauders will be performing at the Indiana Music Educator Association’s state conference on January 14.
  •  The MVHS Trap Club received a grant from the NRA Foundation.
  • The Health Science II class recently learned how to draw blood, and gave it a try on MVHS Principal Bernie Campbell, Asst. Principal Stan Wilkison, Superintendent Dr. Parker, and Dir. of Community Relations Maria Bond.
  • Before winter break, FES 4th graders create a “gingerbread” town of Fortville, which resembles the town’s buildings, made of graham crackers and other sweet decorations.
  • Also right before break, MVMS 8th grade students are challenged in their annual “Walk on Water” STEM project, where they attempt to build a flotation device that takes them from one end of the pool across to the other side.

Community Connections:

  • 4th and 5th grade students participated in the Camptown program which allows them to learn about the outdoors as they grow their character as well.
  • MVHS senior Caelan Alford and his Eagle Scouts troop build a garden shed for the Vernon Township Community Gardens.

Noteworthy Media:

  • WISH-TV Fourth graders design ‘Gingerbread Town of Fortville’ interactive STEM project
  • WRTV Gingerbread Town of Fortville, students recreate town in global STEM project.

 


6.2 First Reading of Policies

Minutes

Dr Parker presented the first readings of update and new policies.  He encouraged the board to review and the second reading will be at the next board meeting. 

Policy C425 Student Suicide Prevention and Awareness had a few minor updates.  Required to be evidence based 

Policy D525 Distracted Driving is a new policy. 

Policy F176 Unpaid Meals is a new policy that aligns with an Administrative Guideline.  Mr. Chad Gray recommend the board to review the amount and price.  Mrs. Kellie Freeman asked if the board can look to adjust this for next meeting.   

Policy F275 Gifts and Donations is a new policy. 

Policy H125 Corporation support organizations had a few minor changes from the SBOA.

Policy C525 Medical needs at school updated a references to an Indiana code. 

 

 


7. Consent Agenda

Minutes

Consent agendas were presented to the board. Mrs. Kellie Freeman motioned to approve the consent agenda items.   Mrs. Shannon Walls seconded the motion. 

Motioned: Mrs. Kellie Freeman, Board President

Seconded: Mrs. Shannon Walls, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

7.1 Regular Session Minutes

7.2 Claims

7.3 Personnel Report

Minutes

CERTIFIED RECOMMENDATIONS

Mikayla Taylor, MCE Temporary Long Term 2nd Grade Substitute Teacher

Ashley Ridenour, 1.25 FTE Recommendation; zero period for 2022-2023 2nd semester school year.

Diana Ocheltree, MVMS 6th Grade Math Teacher

Carrie Rector, MVMS Temporary Business/Computer Science Teacher

CERTIFIED RESIGNATIONS/RETIREMENT

Brianna Reeder, MVMS ELA Teacher

CLASSIFIED RECOMMENDATIONS

Noah Tucker, MVHS Custodian

Jaquelyn Tecua, MMPS Permanent Building Substitute Temporary

James Richards, MVHS Custodian

Lawrence Riggs, MVHS Custodian

Cristina Hernandez, MES Permanent Building Substitute

CLASSIFIED RESIGNATION/RETIREMENT

Derek Ford, MVHS Custodian

Jennifer Wallace, MVHS Food Service

Janine Murora, MVMS Custodian

Margaret Elsbury, FES Secretary Part-time

Kristyn Hutchison, FES Instructional Assistant - Request for Termination

Leann Wright, FES Instructional Assistant

CLASSIFIED CHANGE OF ASSIGNMENT

Kiley Shaw, MVMS Cashier to FES Instructional Assistant High Intensity

Ashlie Hunt, MES Cafe Supervisor to MVMS Prep Cook/Cashier Part-time

Marek Calvert, MVHS Ice Student Worker to MVHS Custodian

Lexa LeRoy, FES Instructional Assistant to FES Instructional Assistant HI

Faith Hayes, FES Instructional Assistant HI to FES Behavior Tech

Trudy Cole, MES Permanent Building Substitute to MES Behavior Tech

Erin Costerison, FES Instructional Assistant to FES Instructional Assistant HI

ECA RECOMMENDATIONS

Shanna Agner, MVMS Girls Tennis Coach

Brian Williams, MVHS Varsity Girls Track Coach

ECA CHANGE OF ASSIGNMENT

Nick Clarkson, MVHS Varsity Girls Track Coach to MVHS Varsity Boys Track Coach

LEAVES

Anna Stover, Leave of Absence (November 21, 2022 to January 13, 2023)

Megan Devries, Leave of Absence (February 3, 2023 to May 25, 2023)

Deborah Hinds, Leave of Absence (Approximately 4 to 6 weeks from December 22, 2022)


7.4 Request to Accept Donation

7.5 Construction Claims

7.6 Cancellation of Outstanding Checks

7.7 Monthly Fund Transfers

8. Action Items
Mr. Greg Elkins, Chief Financial Officer

8.1 End of Year Budget Resolutions
Mr. Greg Elkins, Chief Financial Officer

Resolution 2023-03 RESOLUTION TO TRANSFER FUNDS FROM OPERATIONS FUND TO THE RAINY DAY FUND 

Resolution 2023-04 RESOLUTION TO TRANSFER FUNDS FROM DEBT SERVICE AND PENSION DEBT FUNDS TO THE OPERATIONS FUND 2023

Resolution 2023-05 RESOLUTION TO TRANSFER FUNDS FROM RAINY DAY FUND TO THE INSURANCE RESERVE FUND 

Resolution 2023-06 RESOLUTION AUTHORIZING YEAR-END INTRA-FUND TRANSFERS

Resolution 2023-07 RESOLUTION AUTHORIZING ENCUMBRANCES OF 2022 FUNDS

 

 

 

 

Minutes

Mr. Elkins presented the annual action resolutions attached.  He gave explanation to each annual Resolution and asked for them to be accepted. 

Mrs. Shannon Walls made a motion to approve the Resolutions as presented.  Mrs. Kellie Freeman seconded the motion. 

 

 

Motioned: Mrs. Shannon Walls, Board Member

Seconded: Mrs. Kellie Freeman, Board President

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.2 Athletic Building Re-roofing Project

Insley Systems, Inc. $292,000.00

Minutes

Mr. Elkins asked the board to award the Athletic Building Re-roofing Project to Moisture Management as presented. 

It was clarified the re-roofing project is for the athletic building behind the main stands at the Hancock Wellness Stadium and Dellen Field.  

Motioned: Mrs. Kellie Freeman, Board President

Seconded: Phil Edwards, School Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.3 New Transportation Center

Patterson Horth - New Transportation Center Concrete Foundations: $229,000

Minutes

Mr. Elkins presented the contract award for Patterson Horth for new transportation concrete for approval. 

 

Motioned: Mrs. Shannon Walls, Board Member

Seconded: Mr. Tony May, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.4 Approval of Funds Investment
Mr. Greg Elkins, Chief Financial Officer

Minutes

Mr. Elkins presented Resolution 2023-08 for approved.  Establishes fund 710 for the purpose of tracking funds, interest earned and construction expenses related to it.   

Additionally, attached is the investment agreement from Greenfield Banking Corporation.  In the past a bond sale for a construction project has been done for the corporation.  Mr. Elkins explained this process did not need board action but he would like is to be available for public knowledge and the to be on records.  The funds will be invested according to policy.   The corporation does not have a lot of options due to not risk losing principal amount.   GBC has been good with working out the best options for the corporation.  

Mrs. Freeman asked for clarification on the fund information updates will be in the board packet each week.  Mr. Elkins agreed the board will have access to reviewing the fund. 

Motioned: Mrs. Kellie Freeman, Board President

Seconded: Mrs. Shannon Walls, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.5 Approval of Computer Purchases Agreement
Mr. Greg Elkins, Chief Financial Officer

Chromebook purchase for phase 1 of refresh cycle (grades 5-8)

Minutes

Mr. Elkins presented a Dell Purchasing computer purchase agreement for board approval.  

Mr. Elkins clarified the Dell purchasing program is a preapproved government purchasing cooperative program and does not require a bidding process. 

Motioned: Mrs. Shannon Walls, Board Member

Seconded: Mrs. Kellie Freeman, Board President

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.6 Approval of Demolition Contract
Mr. Greg Elkins, Chief Financial Officer

Hippo Hauling - $22,000.00

Minutes

Mr. Elkins presented a quote for demolition from Hippo Hauling for approval. 

A full bid sheet was provided for review. 

Motioned: Mrs. Kellie Freeman, Board President

Seconded: Mrs. Shannon Walls, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

8.7 Salvage of Technology Surplus
Mr. Seth Hamilton, Director of Technology

Minutes

Mr Hamilton presented Technology surplus to be recycled to the board for approval. 

 

Motioned: Mrs. Kellie Freeman, Board President

Seconded: Mrs. Shannon Walls, Board Member

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX  

9. Announcements

Minutes

Dr, Parker announced it was School Board appreciation month.  The board was presented with attire from the athletic department and AECOM to say thank you.   The cabinet presented cards and a treat for their appreciation to take home.   The school board is a true public service for the hours.  The board is appreciated by the community, Cabinet, Administrators and school staff for their great service as board members for our community.   

Dr. Parker thanked Mrs. Freeman for her three years as President.  That position takes extra time and her service is appreciated by all.    Mrs. Shannon Walls presented Mrs. Freeman with flowers as appreciation for her service. 

Dr. Parker announced he will join the band this weekend at IMEA in Fort Wayne as a guest conductor.  He was excited to work with the kids. 

Dr. Parker reminded the school board there is an Executive Session on February 6th on school safety. 

Mr.Elkins shared a celebration. According to board records on April 19, 2021 a lengthy report on financial status and results of an operational audit for the Food Service department were presented.   On January 1, 2021 the food service fund was negative $1,617,652.97.  On December 31, 2022  the fund was positive $163,165.83.  Mr. Elkins wanted to publicly show appreciation to Kasey Paysk, Doris Johnson and Lisa Heitman for the hard work to move that fund in the right direction especially during the pandemic and etc.  Mrs. Freeman shared her appreciation for the hard work on this accomplishment.  Dr. Parker recognized Mr. Elkins, Lisa Heitman, Doris Johnson and Kasey Paysk are an amazing team.  He acknowledged the planning it took to get this fund in the positive. 

 


10. Adjournment

Minutes

Mr Chad Gray asked for a motion for the meeting to be adjourned.

Mr. Phil Edwards made a motion to adjourn the meeting.  Mrs. Kellie Freeman second the motion. 

The meeting was adjourned at 6:52pm. 

Motioned: Phil Edwards, School Board Member

Seconded: Mrs. Kellie Freeman, Board President

VoterYesNoAbstaining
Mrs. Kellie Freeman, Board PresidentX  
Mr. Tony May, Board MemberX  
Mrs. Shannon Walls, Board MemberX  
Chad Gray, School Board MemberX  
Phil Edwards, School Board MemberX