September 16, 2019
7:00pm - 8:00pm
Mt. Vernon Administrative Service Center
Budget Adoption Board Meeting September 30, 2019 at 6:00 P.M.
Dr. Parker stated this evening is the hearing for the 2020 budget. He turned the meeting over to Mrs. Walls to run the hearing.
Mrs. Walls began by stating this evening's board meeting has been appropriately advertised as a hearing on the 2020 Budget. The Public Hearing was opened at 7:00 p.m. She called on Mr. Elkins to provide an update on the Budget, per the attached.
Mrs. Walls asked if there were members of the public present who would like to comment. There were none.
Mrs. Walls asked board members if there were any comments or questions. There were none. Mrs. Freeman made a motion to close the Public Hearing at 7:05 p.m. Mrs. Smith seconded, and the motion carried 3-0.
No Board action to be taken this evening. The board will approve the 2020 Budget at its meeting on September 30, 2019 at 6:00 p.m.
Pastor Phil Edwards, Fortville Nazarene Church
The invocation was given by Pastor Phil Edwards, Fortville Nazarene Church.
The Mt. Vernon School Board of Trustees meeting was Called to Order at 7:06 p.m.
Mrs. Freeman made a motion to accept the agenda as presented. Mrs. Smith seconded, and the motion carried 3-0.
Dr. Parker announced there were two reports.
Mrs. Bond shared the following Good News:
1. MVMS 7th Grade Teacher Deb Thomas made the IDOE's Top 10 Teacher of the Year.
2. FES teacher Sara Keljo was chosen to be a part of the inaugural cohort for the Teacher Leaders Bootcamp Cohort.
3. MVCSC received a $50,000 Secured School Safety Grant from the Department of Homeland Security to help fund a SRO in each school.
4. MVHS Teacher Jennifer Sherbak was named as a finalist for the State Coach of the Year Award for Academic Super Bowl in Fine Arts, and selected by the IN Teachers of Writing to be a presenter at their next statewide conference.
5. Fortville Policy Department and Hancock County SWAT Team visited, presented and interacted with the FES kindergartners.
Mrs. Stephanie Miller, Principal, McCordsville Elementary School
Mrs. Stephanie Miller, Principal at McCordsville Elementary School made a presentation spotlighting her school. She began by discussing ILearn and how she has analyzed the data and found, based upon state averages, that score typically correlate to previous achievement. While not satisfied with the scores, she will continue to analyze and watch closely. NWEA is taken three times a year and data put in spreadsheets with each student color-coded. As an example she targeted a sample Grade 1. For Language Arts, 43% of the students were in the 80th-100th percentile, which is considered above state average. 35% were in the 40th-79% percentile, which is considered average, and 22% fell within the 0-40% percentile, considered below average. All students receive remediation or enrichment. The largest interventions are for those students that fall in the lowest 10%. Groups are fluid and teachers meet weekly to discuss data. Mrs. Miller was excited to announce that instead of the typical fundraiser, MES chose to do a walkathon which will be held September 20th. Thanks to families, teachers, staff and students, they have raised to date $15,328.02. The money will be used to fund convocations, etc.
0167.3 - Public Participation at Board Meetings
May only address items listed in the agenda
Must be recognized by presiding officer.
Must provide name, address, and group affiliation, if and when appropriate
Limited to 3 minutes duration
All statements shall be directed to the presiding officer; no person may address or question Board members individually
There were no public comments.
The school board shall use a consent agenda (Policy #0166.1) to keep routine matters. By a single motion, the Board approves/adopts the following items or actions which reflect application of School Board Policy and/or Indiana Code. Any items marked "Consent" may be removed from the agenda by a Board Member or the Superintendent.
Mrs. Freeman made a motion to accept the Consent Agenda as presented:
1. The August 19, 2019 Regular Board Meeting Minutes;
3. A donation from the Fortville Elementary PTO for half of the renewal subscription for IXL Software Application, in the amount of $2,511.50, for teachers to use in their classroom;
4. And the following Personnel items:
Sherry Earley, FES 4th Grade Teacher
Lynnea Case, MVMS Assistant Principal
Dana Hochstedler, Job Title Change from MVMS Media Specialist to Corporation Library Coordinator
Matthew Lacy, MVMS 7th Grade Social Studies Teacher
Eric Cooper, FES Instructional Assistant
Linda Walker, FES Cafeteria
Karen Gundrum, Bus Aide
Elizabeth Thomas, FES Instructional Assistant
John Davis, Technology Associate (Retirement)
Linda Walker, FES Cafeteria Sub
Brittany Lenk, MCE Permanent Substitute
Denise Floyd, FES High Intensity Instructional Assistant
Bethany Joyce, Part-time Bus Driver
Jesse Mangano, FES Custodian
Amber Andres, FES Special Education High Intensity Instructional Assistant
Mycaela Messer, MVHS Essential Skills Instructional Assistant
Bethlyn Wilkins, FES, Transfer from Special Education Instructional Assistant to 4th Grade Teacher (replacing Early)
Kelly Hernandez, MES Cafeteria, Transfer from Full-time to Sub.
Sharon Cole, FES Tutoring Coordinator for the 2018-2019 School Year
Abigail Kern, MES Talent Show
Taylor Kellam, MVHS Summer Band Staff
Nicole Rennier, MVMS Head Swim Coach
Brad Grieshop, MVMS Assistant Swim Coach
Lauren Reifel, MVMS Assistant Swim Coach
Bradley Mitchell, MVMS AP Teacher
Wayne Graham, MVHS Volunteer Baseball Assistant
Tony Gregory, MVHS Varsity Baseball Assistant
Todd Manion, MVHS Volunteer Girls Golf Coach
Aaron Britt, MVHS Volunteer Girls Soccer Coach
Michael Bingham, HS Teacher (Paternity Leave October 28, 2019 - November 11, 2019)
Shana Wolfenberger, MCE 2nd Grade Teacher (Medical Leave September 16, 2019-October 4, 2019)
Mary Carter, MVHS Custodian (Maternity Leave Beginning September 16, 2019)
Mrs Smith seconded, and the motion carried 3-0.
There are none
Mr. Shelton introduced Ron Cassidy from Emcor who presented board members with a Project Cost & Savings Summary to replace light fixtures at the high school with LED lighting. Doing so will save the corporation a projected $151,000 annually in savings. The work will start over fall break with a few exterior light fixtures included, but mostly replacing lighting throughout the high school such as in classrooms, hall, storage, restrooms, main office, cafeteria and media center. No replacement lighting is needed in the main and auxiliary gyms as they already have LED lighting. Mr. Shelton stated he looking into rebates. Funds from the GO Bond will be used to finance this project.
Mrs. Smith made a motion to approve the purchase of LED lighting for the high school as proposed. Mrs. Freeman seconded, and the motion carried 3-0.
In order to remain competitive with other school corporations, Mr. Elkins recommended raising the per hour rate for MVCSC event security workers from $28/hour to $35/hour. This would be for weekend events, athletic events, etc. and cost the corporation approximately an additional $1600/yr.
Mrs. Freeman made a motion to increase the hourly rate for event security personnel to $35 per hour. Mrs. Smith seconded.
Mrs. Freeman stated she is asked all the time the officers' role at events. Mr. Elkins stated they are there to monitor events, not to discipline students. Discipline will be handled at the building level.
The motion carried 3-0.
Mr. Smedley presented the updated Classified Handbook. He stated that the handbook was last updated in 2016 and significant cleanup was needed to clear things up for all users. The changes will go into affect January 1, 2020.
Mrs. Smith made a motion to approve the updated Classified Handbook as proposed. Mrs. Freeman seconded, and the motion carried 3-0.
Dr. Parker presented first reading of the following Policy Updates/Revisions:
C525 Medical Needs at School (Provides updates aligned to our desired practices as well as actions required by Legislative Updates HEA 1089)
D325 Personal Background Checks References and Mandatory Reporting (Provides clarification of new sections added to recommended policy as well as addresses action required by Legislative Updates HEA 1209)
D425 Employee Benefits (This is a new policy that addresses the State Board of Accounts requirement that corporations have a policy regarding employee benefits)
G100 Facility and Transportation Safety (This is a name change to include the new language on transportation safety as well as addressing actions required by legislative updates SEA 2)
G150 Registered Sex or Violent Offenders (This addresses the legislative update SEA 258)
H225 Public Comments and Concerns (Allows the board president to permit public comment on issues not listed on the agenda at their discretion. Also, this provides additional clarity for the purpose of public comment)
No motion is required.
Mrs. Freeman asked if all employees are reimbursed for their criminal history. Mr. Smedley responded just the certified staff as it is part of their collective bargaining.
Dr. Parker stated there were 53 NEOLA policies that are obsolete due to the recent adoption of new policies. He is recommending that those policies be deleted, per the attached. The new policy website should be up and running this week.
Mrs. Freeman made a motion to delete policies as outlined, due to the recent adoption of new policies that render them obsolete. Mrs. Smith seconded, and the motion carried 3-0.
Mr. Elkins stated MVCSC was required by law to declare the amount of dollars that we are saving from the original cost of the teacher retirement fund to be used towards compensation to the certified staff. It has been determined that the total dollar amount of the reduction in the employer's contribution rate to the collective bargaining unit members is expected to be $225,000 for the 2019-2020 fiscal year. These dollars will be available during the collective bargaining process for certified staff.
Mrs. Freeman made a motion to accept the resolution related to using the estimated savings from the teacher retirement fund as presented. Mrs. Smith seconded, and the motion carried 3-0.
Mr. Elkins requested approval for five budget related resolutions:
RESOLUTION NO. 2019-4 RESOLUTION AUTHORIZING THE USE OF TEMPORARY INTERFUND LOANS AS NEEDED FOR CASH FLOW PURPOSES
RESOLUTION NO. 2019-5 RESOLUTION AUTHORIZING TAX ANTICIPATION WARRANT (TAW 2020)
RESOLUTION NO. 2019-6 RESOLUTION AUTHORIZING PENSION BOND TAX NEUTRALITY
RESOLUTION NO. 2019-7 RESOLUTION TO TRANSFER FUNDS FROM THE EDUCATIONAL FUND TO THE OPERATIONAL FUND 2019
RESOLUTION NO. 2019-8 RESOLUTION TO TRANSFER FUNDS FROM THE EDUCATIONAL FUND TO THE OPERATIONAL FUND 2020
Mrs. Smith made a motion to approve the five budget related resolutions as presented by Mr. Elkins. Mrs. Freeman seconded, and the motion carried 3-0.
Mt. Vernon High School
Mt. Vernon Middle School
Fortville Elementary School
McCordsville Elementary School
Mt. Comfort Elementary School
Mr. Smedley stated every school in the State of Indiana are required to update their School Improvement Plan each year. Mr. Dodd (MVHS), Mr. Williams (MVMS), Mrs. Muffler (FES), Mrs. Miller (MES), and Mrs. Lockwood (MCE) presented their updated plans.
Mrs. Smith made a motion to accept the school improvement plans as presented. Mrs. Freeman seconded, and the motion carried 3-0.
Fortville RDC - Mr. Tony May
Cumberland RDC - Mrs. Kellie Freeman
Hancock Co. RDC - Mr. Mike McCarty
McCordsville RDC - Mrs. Shannon Walls
MVEF - Mrs. Beth Smith
Board Member Reports:
1. Fortville RDC - Mr. May was not present to give a report.
2. Cumberland RDC - Mrs. Freeman reported no meeting was held.
3. Hancock Co. RDC - Mr. McCarty was not present to give a report.
4. McCordsville RDC - Mrs. Walls reported she was not able to attend meeting.
5. MVEF - Mrs. Smith reported that the recent Golf Outing at TopGolf was a success and out paced previous golf outings.
Dr. Parker made two announcements:
1. September 17th is the first meeting of the MV Community Champions Advisory Committee. They will begin by digging into information provided at the MV Champions Meeting held August 27th to develop a 10-year Future Growth Plan.
2. The 2020 Budget Adoption meeting is scheduled for September 30, 2019 at 6:00 p.m.
Mrs. Freeman made a motion to adjourn the meeting at 8:15 p.m. Mrs. Smith seconded, and the motion carried 3-0.